To create and manage a mailing list using Gmail in 2025, use Google Contacts to group email addresses via labels, which then function as your distribution (mailing) list. This allows you to quickly email multiple contacts by entering the group name in Gmail’s "To" field [1] [4] [2].
How to create a mailing list (distribution list) in Gmail (2025):
- Log in to your Google account and open Google Contacts.
- Select the contacts you want to include.
- Click the “Manage label” icon and choose “+ Create label.”
- Name your label (e.g., “Project Team” or “Weekly Newsletter”).
- Your label is now a mailing list: in Gmail, type the label name in “To” when composing an email to reach all included contacts [1] [4] [2].
Managing your Gmail mailing list:
- To add/remove contacts: Open Google Contacts, select the relevant label, and use “Manage labels” to modify membership.
- To rename/delete a list: In Google Contacts, edit or delete the label as needed [1] [4].
Limits and tools (2025):
- Free Gmail accounts: Can send up to 500 emails in 24 hours, with each email addressed to up to 100 recipients.
- Google Workspace accounts: Allow up to 2,000 emails per day, still with a limit of 100 recipients per email.
- Exceeding these limits may temporarily suspend your ability to send emails [3].
Additional methods:
- You can also create Groups within Google Groups for advanced collaboration, but for standard mailing lists the label method is easiest and built into Gmail/Contacts [2] [7].
- Note: Mailing lists/labels on personal Gmail accounts cannot be shared with other users as shared groups—each user must manage their own contact lists [7].
For sending newsletters or bulk mail, Gmail’s built-in multi-send feature now helps you reach larger audiences with professional formatting and tracking in 2025 [10].
In summary: Use Google Contacts labels to build and manage email lists in Gmail. Respect Gmail’s sending limits, and consider Workspace or dedicated mailing tools for higher volumes or more advanced needs.