What is the difference between PDF and PDF A?
PDF/A is a specialized form of the regular PDF format designed for long-term archiving. This makes them perfect for ensuring that the files are preserved unlike standard PDFs that rely on external resources. Here’s how to convert, validate and work with PDF/A files.
Converting a PDF to a PDFA
The process of converting normal PDF file into a PDFA may vary depending on the software being used. In case you are using regular office suite such as Open Office, follow these steps:
Launch your document in Open Office Writer. Go to File menu and choose Export as PDF. In the General section, change to PDF options. Check ‘PDF/A-1’ button. Click Export button. Save the file it will be in PDFA format now.
As in other software solutions but having functions similar to them, here is an example of how it might look like:
After you have made all necessary amendments in your pdf, click “Tools”.
Press “Apply Pdf standards”. Then choose Save as and select Pdf/A as your format.
Conversion of pdf documents for tax agency bureaucracy
There comes a time when you need to do away with some aspects found in a certain pdf so that it may be officially used by organizations like tax agencies which require such information from their clients primarily via Italian Tax Agency website.
Go through Agenzia delle Entrate website then log in using SPID.
Reach Fisconline Services from there.
Select Services for after which one should go to Validate and convert files.
To convert this file hit browse. Push Convert.
Click download if you want it saved on your computer.
These series are just enough to guarantee compliance with required standards on your documents.
Validating a PDFA File
Proofreading helps ensure that any converted pdf turns out according to expectations throughout its length:
It’s also possible to verify pdfs online, for convenience one may choose a particular pdf validation service located on the internet then send the file to it.
Choose your file and wait. Is your document compliant with PDF/A?
Getting PDF/A Format through Different Software
Conversion is not the only thing to consider while dealing with PDF/A format. In case you are using Open Office and creating a document from scratch:
This is how you should save your document. Then select File followed by Export as PDF. Do not forget to check the PDFA format before exporting.
Tools and Tips that Make Conversion Easier
With modern software, there are more built-in options for converting and validating PDFA. Whether they need submitting government papers or just want to keep a reliable record of your business:
Check in your document editing software for “Export As” or other similar menu items. Get compliance checks done quickly via online validators. Always update your software frequently so as to enjoy new features plus better support on PDFA.
By adhering to these simple steps & suggestions, you can be sure that your pdf files will be converted correctly into pdf/a format which is ideal for archiving purposes and official matters.