To download the archive of Gmail emails, follow these steps:
- Visit the Takeout page of Google.
- Click on the "Select All" button to exclude other types of data from the backup.
- Scroll through the long list of Google products until you find the "Mail" option and turn it on.
- Create a backup copy of the selected emails by selecting "File," then going to "Open and Export," and choosing "Import/Export."
- Choose "Export to a file" and proceed.
- Select the Outlook Data File (pst) and proceed.
- Choose the email folder for the backup and proceed.
To download all emails, follow these steps:
- Once you are in webmail, click on the "Preferences" menu.
- Find the "Import/Export" option in the left menu.
- Choose whether to perform a complete backup of all emails in the mailbox or select specific subfolders in the "Export" tab.
To save emails to an external hard drive, follow this method:
- Open the email and click on the "File" tab in the top left menu.
- Press the "Save As" option and select the location where you want to save the message: an external disk or USB drive.
- After selecting the desired folder, click on the "Save" button.
To save emails to an external hard drive, follow these steps:
- Choose "Preferences" and then "Export."
- Choose whether to export the folder or perform a backup of the entire email.
- Select "Export."
- Choose the location to save the file, then the USB drive.
To save a correspondence on your mobile phone, follow these steps:
- After opening the email to download, click on the icon in the top right corner.
- Select the corresponding menu and choose the "Save As" option.
- Type a name for the email in the destination folder on the next screen and press the "Save" button.
To move a message to a folder, follow these steps:
- Use the mouse to drag the selected message and move it to the desired folder.
- Select the message, click on "Move" in the "More" menu, and choose your preferred destination folder.
To save email messages in Outlook, follow these steps:
- For Outlook without Microsoft 365, export Outlook items to a PST file.
- Select the "File" tab at the top of the Outlook ribbon.
- Choose "Open and Export," then click on "Import/Export."
- Select the "Export to a file" option.
- Choose "Outlook Data File (PST)" and proceed.
To save a message as a PDF using Android, follow these steps:
- Press the three-dot button on the menu to launch the chosen email application.
- Choose "Print."
- The option to "Save as PDF" should appear. Click "OK" and select a location to save the newly created PDF file.
For tablets and mobile phones, follow these steps to save an email correspondence:
- After finding the email to save, swipe from right to left on its preview.
- When you see the green "Save" button, swipe your finger to the left to complete the process.